Database Overhaul: Day 6
Today's overhaul post poses a question for my fellow genealogy buffs. RootsMagic 4 has several places for entering sources. When you double-click on a person's name, you are brought to the "Edit Person" screen. For ease in formulating my question, I will refer to this screen as the person's "General" screen. The white field on the left lists the person's name at the top, then the facts as you choose to include them, such as birth, confirmation, marriage, death, etc. To the right of these facts are columns for Notes, Sources and Media that are checked off when data is entered about these facts. This way you can see at a glance if you have any sources for this person. If you double-click on the check in, say, the Media column, it shows you the items you have attached to this person. When the person's name is highlighted (defaulted when you first open this screen), then the five buttons in the blue section relate to General information about that person; you can add Notes; Sources; Media; Address; and To-Do tasks.
If you highlight a fact, however, the five buttons change to four and allow you to add Notes, Sources, Media and To-Do tasks, all of which relate to that highlighted fact. I will refer to this screen as the "Event Specific" screen. Now, logic would say to enter birth notes, media, sources and to-do tasks under the birth fact, enter marriage data under the marriage fact, etc.
My question is, would there be any harm in foregoing the specificity in this and just entering all the data under the "General" screen? I had noticed that I had entered sources and media and a note for my Grandmother HODICK under her "General" screen and the information is still recorded in the fact columns for which the data was entered (i.e., I have her obituary listed as a source, and even though this source is listed under the "General" screen, it is still accounted for in the check off columns for death source. In other words, event specific sources, notes, and media are still indicated for each fact even if the information was not entered in the fact specific field but in the general field. So what's the disadvantage to just entering notes, sources, and media under the general field and not worry about being more specific?
Also, RootsMagic4 users, how about some ideas on entering source information? I could also use advice on how to enter source information in the "Edit Source" field: I want to be consistent in how I idenitify the master source, repository, etc. I did get a response to this on FB that I will be re-visiting but wanted to pose it here as well.